Whether they sit on the Board of a Company Ltd by Guarantee or a small unincorporated association, and whether or not the group has charitable status, all committee members have collective general responsibilities that underpin any legal requirements.
Giving your group direction
The committee are appointed to manage the group on behalf of the members. They therefore need to be forward thinking and should plan your group’s development. Monitoring and reviewing progress on the way is essential to this.
Keeping your group within the law
The committee is required to ensure that your group is compliant with all legal requirements
It will be the committee who has responsibility for the recruitment and development of the group’s most important asset – its people. Your committee will have a role in managing everyone involved in the delivery of activities and services of your group - volunteers and/or paid staff. If your group is employing staff then the committee (or board) becomes the employer.
The committee needs to be accountable to the group’s members, to funders, to regulatory bodies (where applicable), to the local community and to the general public. The committee may be handing public money (grants), receiving donations (if a registered charity) and welcoming support from a wide range of people. Committee members need to be seen to be managing the group effectively and reporting on its progress. They also need to have in place appropriate policies and procedures, which are regularly reviewed and updated.
Managing your group's resources
It will be up to the committee to manage the group’s finances. They will need to ensure that they keep proper financial records and abide by any conditions set by funders. They also need to be able to produce proper Annual Accounts in the format denoted by the group’s structure and/or charitable status.
Being on a committee should be about working together as a team. Collectively the committee members are there to work for the good of the group as a whole. They should aim to meet on a regular basis, have a clear vision and a strong diplomatic chair person who can ensure that meetings are effective and productive.
The legal responsibilities and duties required of your committee members will depend on the structure of your group and whether or not you have charitable status.
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Last Updated 04/02/2013 12:13